One system for the front desk, the billing counter and the owner's desk.
CareLite is hospital management software for hospitals and nursing homes of up to 30 beds. It covers patient registration, OPD, IPD, emergency, billing, corporate billing, collections, doctor payouts, reports and audit — the administrative and financial running of a hospital. It does not include pharmacy, laboratory, radiology or clinical records; those are separate modules.
One unique hospital identification number per patient, issued once and used for every visit and admission thereafter. Registration needs a name and a mobile number; everything else is optional and can be filled in later. If a name and mobile combination already exists the desk is warned and shown the earlier record, so the same person does not end up with three UHIDs and three separate outstanding balances.
Register a visit, choose the department and consulting doctor, add the consultation and any services, apply a discount if the patient qualifies, collect the money and print — without leaving the billing screen. Revisits reuse the same UHID. Corporate patients pick up their company tariff automatically.
Admission with ward, room and bed allocation from a live bed board. Bed charges post automatically for each day of stay, at the rate configured for that ward. Advances are taken at admission and applied against the final bill at discharge, so the patient pays only the shortfall. Transfers, consultant changes, interim bills and final settlement are all recorded with a reason and a user.
Registration with the minimum data a casualty desk can realistically capture, including a genuinely unknown patient who has no name yet. Identity is filled in later without losing the UHID or any charge already raised. An emergency case converts to OPD or IPD on the same record.
A single billing engine serves OPD, IPD and emergency. Rates come from the applicable tariff and the source is stamped on every line, so a bill raised in April still shows April's rate after the tariff changes in July. Bill totals are recalculated from the actual charges every time rather than accumulated, so a bill cannot quietly disagree with the lines that make it up.
Company masters with their own tariffs, credit days and billing cycle. Each bill splits into company share and patient share automatically. Company share is gathered into periodic invoices, and outstanding is tracked with an ageing view so a hospital knows which company has been sitting on money for ninety days.
Commission rules by service, service group, all consultations or everything, as a percentage or a fixed amount, calculated on gross, net of discount, or only on what is actually collected. Payout is derived from bill lines, so cancelling a bill reverses its payout without a separate reconciliation. Settlements freeze the entries for a period into a document.
Collection, billing, outstanding, advance, discount, cancellation, doctor and corporate reports, each with date, doctor, department, company and payment-mode filters, exportable to Excel and printable.
Role-based access down to the individual screen, discount limits per user with an approval trail above the threshold, and an insert-only audit log carrying who did what, when, to which document, with the value before and after. Nothing financial is ever deleted — bills, receipts and refunds are cancelled with a reason and remain on the register.
Phase 1 is deliberately administration and finance. Pharmacy and inventory, laboratory, radiology and PACS, clinical records and e-prescription, nursing documentation, operation theatre, ICU charting, blood bank, dietary, ambulance, HR and payroll, a full accounting ledger, Tally integration, insurance and TPA claim submission, government scheme workflows, patient and doctor mobile apps and telemedicine are all outside it. Saying so plainly is more useful than a feature list that overpromises and disappoints during implementation.
No. CareLite Phase 1 covers administration and finance — registration, OPD, IPD, emergency, billing, corporate billing, receipts, doctor payout, reports and audit. Pharmacy, inventory, laboratory, radiology, PACS and clinical records are separate modules outside Phase 1.
CareLite is designed and priced for hospitals and nursing homes up to 30 beds, and plans enforce a bed limit. A larger hospital is usually better served by a full hospital information system, because its needs extend into pharmacy, laboratory and clinical modules that Phase 1 does not cover.
CareLite is a cloud platform accessed through a browser, so there is nothing to install on each counter machine and no local server to maintain. It runs on standard PHP and MySQL infrastructure.
Each plan includes a number of user accounts, and users work simultaneously. Document numbering is issued under a database lock, so two counters billing at the same moment can never receive the same bill or receipt number.
Tell us your bed count and we will walk your team from registration to settlement.
Request a demo See pricing