The full inpatient money trail, from admission to discharge closure.
CareLite IPD software manages the inpatient money trail from admission to discharge: bed allocation from a live bed board, automatic daily bed charges at ward rates, advances, transfers, consultant changes, interim bills during the stay, and a final bill at discharge with the advance applied so the patient pays only the balance.
Admit against an existing UHID or register on the spot. The bed board shows every ward and bed with its current state — available, occupied, reserved, blocked or under maintenance — and an occupied bed carries the patient's name and IPD number. Two counters admitting at the same moment cannot take the same bed: the second is told it has gone and nothing half-saves.
Charges post automatically for each day of stay, at the rate set for that ward in the applicable tariff, either on a calendar-day basis or on completed 24-hour blocks depending on how the hospital charges. The job is safe to re-run: charges post from the last charged date, so running it twice never doubles the bill. A transfer posts the stay so far at the old bed's rate before the patient moves, so a move from general to ICU does not retrospectively reprice the earlier days.
Advances are taken at admission or any time after, and each shows how much has been adjusted and how much is still refundable. Services, procedures and consultations post to a running interim bill that the ward desk or the family can see at any point. A running balance is visible on the admission screen throughout, so nobody discovers a problem at discharge.
Discharge posts bed charges up to the discharge time, converts the interim bill into a final bill under the IPD number series, applies any unadjusted advance, generates doctor payout on the closed bill, and releases the bed — in one action, all or nothing. The advance appears separately on the printed bill and is never deducted twice. If a balance remains it stays outstanding against the final bill rather than blocking the discharge.
Every bed transfer, consultant change, discount, cancellation and refund carries a reason, a user and a timestamp. Discharge type — normal, against medical advice, referred out, or expired — is recorded and reportable.
Automatically, for each day of stay, at the rate configured for that ward in the applicable tariff. The hospital chooses whether charging is by calendar day or by completed 24-hour blocks. The posting job is safe to re-run, because charges post from the last charged date and never double.
Any unadjusted advance is applied against the final bill so the patient pays only the shortfall. It is shown separately on the printed bill and can never be deducted twice. Anything still unused stays refundable.
The stay so far is charged at the old bed's rate before the move, and subsequent days at the new one. The transfer is recorded with its reason, time and user, and both beds update on the bed board.
Yes. The balance remains outstanding against the final bill and appears in the outstanding and ageing reports. Discharge is not blocked, because a billing system should not hold up a clinical decision.
Tell us your bed count and we will walk your team from registration to settlement.
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